Privacy Policy

This Privacy Policy explains how TECHKOLA LIMITED, operator of BuildKola (“BuildKola”, “we”, “us”, or “our”), processes personal, location, evidence, and diagnostic data when you use buildkola.com, our mobile applications, and related services.

1. Our role

We generally act as the data controller for account, security, verification, support, and platform-operation data. Organizations using BuildKola act as controllers for project and user data they manage within their workspace.

2. Data we collect

Depending on the features you use, we may collect:

Account and profile data: Name, email address, phone number, authentication credentials, social login identifiers, and account preferences;
Organization and role data: Business details, organizational membership, role permissions, and staff invitations;
Project evidence and media: Uploaded photos, video streams, receipts, reports, milestone documentation, and project metadata;
Location and device metadata: Geolocation coordinates, timestamping, camera EXIF metadata, IP address, device model, and OS version collected during evidence uploads or verification check-ins;
Verification and inspection records: Milestone approvals, inspector notes, verification outcomes, and audit logs;
Payout and financial references: Resolved bank names, masked account numbers, payout destinations, and transaction references (handled safely via payment processor integrations);
AI processing inputs: Photos, videos, and project evidence submitted for automated consistency checks and verification assistance;
Communications and support: Support requests, transaction emails, and operational notifications.

3. How we use data

We process data to:

Create, manage, and secure user accounts and multi-factor authentication;
Facilitate milestone tracking, evidence collection, and independent project verification;
Provide AI-assisted analysis to aid human verifiers in inspecting project progress;
Prevent fraud, fake evidence, location manipulation, and security incidents;
Communicate transactional updates, security alerts, and system notifications;
Comply with legal, tax, audit, and regulatory requirements.

4. Legal bases for processing

We process personal data based on contractual necessity (operating our service), compliance with legal obligations, legitimate business interests (security, fraud prevention, service reliability), and your explicit consent where required (such as device location access or optional cookies).

5. Data sharing and processors

We share data strictly on a need-to-know basis with:

Infrastructure, database, cloud hosting, and security monitoring providers;
Third-party payment processors and banking API providers for payout destination resolution;
Authentication providers (e.g., Google OAuth) when you choose social login;
Project owners, contractors, and assigned verifiers within your authorized workspace;
Regulatory or law enforcement authorities when legally mandated.

We do not sell personal data.

6. International transfers

Where data is processed outside Nigeria, we ensure appropriate legal, contractual, and security safeguards are enforced in compliance with the Nigeria Data Protection Act 2023.

7. Retention

We retain project evidence, verification records, audit logs, and account history for as long as your workspace remains active, or as required by law for financial auditing and dispute resolution.

8. Security

We implement encryption in transit and at rest, strict access controls, secret filtering, audit trails, and automated error reporting. However, no electronic transmission is 100% secure. You are responsible for keeping your credentials confidential.

9. Your rights

Under the Nigeria Data Protection Act 2023 and applicable privacy laws, you have rights to access, correct, delete, or export your personal data, or object to certain processing. Contact [email protected] to exercise your rights.

10. Children

BuildKola is intended solely for adult professionals (aged 18 and older). We do not knowingly collect data from children.

11. Changes and contact

We may update this Privacy Policy periodically. Material updates will be announced on our website or mobile app. For inquiries, email [email protected].